Purchase Ledger Assistant - York

Ref: 422 Date Posted: Monday 17 Jun 2024

Optimum Recruitment Group are working with a well-established business in York City Centre who are looking to appoint a Purchase Ledger Assistant on a permanent basis.  The role would suit an experienced purchase ledger clerk or accounts assistant with strong IT skills.

The purchase ledger assistant is responsible for processing supplier invoices, reconciling supplier accounts and providing information for payment batches on a timely basis and in an accurate manner, in accordance with company terms.

Duties will include:

  • Ensuring that purchase ledger transactions are processed in accordance with the accounting timetable and carry out the month end accounting procedures efficiently ensuring accounting records are up to date.
  • Managing your own supplier accounts and be the main contact point for account queries, dealing with invoicing queries in an effective and timely manner.
  • Managing supplier accruals to ensure accuracy and clear down to required level by month end deadline.
  • Processing high volumes of invoices and transactions ensuring all invoices are accurately allocated onto system in a timely basis.
  • Ensuring supplier statement reconciliations are carried out accurately and on a timely basis.
  • Preparation of invoices ready for payment.
  • General administration and non-routine payment processing as requested.
  • Communicate to line management ideas for improvement, aimed at enhancing performance and efficiency at company, team and personal levels.
  • Provide support to other departments as required with a cross functional and flexible approach to work activities.
  • Perform any other duties assigned by the Ledger team Manager, from time to time, displaying flexibility in the role.

As the successful candidate you must be able to demonstrate the following knowledge, skills and experience requirements:

  • Proven previous experience of working in a high volume purchase ledger environment.
  • A high level of numeracy and data understanding/manipulation.
  • Confident and competent user of excel to an intermediate level.
  • Excellent and diplomatic telephone manner re: supplier contact point.
  • Excellent IT skills, including keyboard skills and Microsoft packages Windows / Office / Outlook / Explorer.
  • A self-starter with a positive, enthusiastic ‘can do’ attitude and a down to earth approachable manner.
  • Able to work under pressure to meet deadlines with strong attention to detail and accuracy.
  • Effective management of own workload.

Salary depending on skills and experience. Competitive package. Fantastic culture. City centre location. Full time office based role.